Supervisor, Accounts Payable
At Maui Jim, you can expect, a unique culture, a well-known brand, and the opportunity to grow with a company that has a great reputation.
We offer an inclusive, collaborative and high touch work environment that values the members of our 'Ohana.
We work hard to develop our leaders who in turn develop their team members to reach their full potential, and we are committed to building a team that focuses on solid customer service.
If you would like to be part of an amazing adventure that is Maui Jim, check our current job openings and browse the site to learn more about our culture, benefits , and our Maui Jim 'Ohana! Aloha The major function of this position is:
Supervisor and oversee the Accounts Payables team, providing exemplary leadership and setting the tone and standards for team objectives and performance.
To process domestic vendor and supplier invoices and employee expense reimbursements in an effective and efficient manner to ensure Company finances are accurate and up to date.
To ensure vendor, supplier and employee payments are made within established time frames.
To monitor expenditures ensure adherence to Company policies and maintain supporting documentation for all such expenditures and payment disbursements.
To provide customer service to internal departments and employees as well as external parties through receiving, researching and resolving a variety of routine inquiries.
Essential Duties:
Leadership Functions:
Supervise and support the Accounts Payable team, overseeing all daily activities.
First point of contact for Accounts Payable area, including ongoing support, and system related matters.
Approve & track vacation, attendance, tardiness and employee performance issues.
Partner with HR to proactively address performance, attendance or behavioral issues with the team.
Conduct regular department meetings to communicate new developments, encourage employee feedback, coordinate activities, discuss process improvements, and modify procedures.
Set service and productivity KPI's with the Director of Treasury.
Communicate these expectations to the team, provide feedback and coaching when we miss our service deadlines and celebrate our successes when we achieve them.
Responsible for recruitment and onboarding of new employees.
Oversee all new hire training and onboarding of new team members globally, clearly outlining department expectations and standards.
Accounts Payable Functions:
Review invoices submitted for payment for proper general ledger coding and voucher into AP system.
Serve as the AP point of contact for special requests and projects.
Serve as the subject matter expert as it relates to Accounts Payable and Disbursement processes.
Develops, implements, and maintains policies and procedures within the accounts payable functions to ensure adherence to company guidelines.
Lead the annual Form 1099 preparation and filings, with solid working knowledge of US sales and use tax as applicable to vendor invoices.
Process payment proposals, cut checks and remit payments via ACH or wire transfer in accordance with respective payment terms.
Research, analyze, and resolve complex payment and vendor issues.
Clear/correct AP disbursement related bank reconciling items.
Preparation of the Global Cash and Treasury Management reporting used by the Financial Accounting Manager and the Controller to manage cash and borrowing positions.
Administer the cash and treasury functions, globally.
This includes weekly global cash reporting, daily cash reporting, initiating cash movements across entities, entering into foreign exchange currency purchases, bank fee and interest accruals, etc.
Monitor and review payment fraud filter tools and action accordingly.
Maintain outstanding check register.
Review and clear aged items.
Lead program administrator for the corporate credit card program, including training new employee cardholders, monthly interfacing of expenses and reconciliation of card transactions.
Approve specific corporate credit cardholders' monthly transactions/statements.
Conduct periodic audits of employee corporate card expenses for proper documentation.
Month-end accrual entries and account reconciliations.
Administrator for VCS system.
Setup and train new users, project maintenance.
Maintain electronic invoices and/or supporting expense documentation in cloud based filing system.
Handle all e-mail and phone calls from account executives, internal employees and vendors in a timely and professional manner.
Primary point of contact for all domestic AP related audit requests and inquiries.
Prepare miscellaneous desktop deposits.
Provide back up to the Accounts Payable team.
Month-end requirements - Review intercompany balances and reconcile for all DC's on all transactions.
Prepare intercompany invoices for all D.
C.
's and enter into A/P.
Process quarterly transfer pricing entries.
Process DC operating expenses billings with international entities.
Make necessary journal entries at month-end, deposits, reclasses, etc.
Attend applicable A/P seminars as requested.
Assist with any special projects within the Accounting Department.
Qualifications:
As a guide, indicated below is the preferred education and experience for this position:
Associates or Bachelor's degree in Business, Accounting concentration or major preferred.
Previous Supervisory experience preferred In lieu of education, below is the preferred experience for the position:
3-5 years of Accounting experience focused in Accounts Payable area Previous leadership or supervisory experience preferred Listed below are the particular skills preferred for this position:
General accounting knowledge.
Analytical skills.
.
Strong verbal and written communication skills.
Team oriented.
Ability to use financial software programs - SAP experience a plus.
Strong Leadership skills Persistency.
Problem solving skills Attention to detail.
Dependable.
Special Physical Requirements:
Ability to communicate in a variety of business settings.
Ability to utilize a PC.
Microsoft Excel and Word experience.
Ability to sit for long periods of time.
Work Shift:
1st Shift (United States of America) Special Language Requirement (If Applicable):
Recommended Skills Accounting Accounts Payable Analytical Attention To Detail Auditing Communication Estimated Salary: $20 to $28 per hour based on qualifications.
We offer an inclusive, collaborative and high touch work environment that values the members of our 'Ohana.
We work hard to develop our leaders who in turn develop their team members to reach their full potential, and we are committed to building a team that focuses on solid customer service.
If you would like to be part of an amazing adventure that is Maui Jim, check our current job openings and browse the site to learn more about our culture, benefits , and our Maui Jim 'Ohana! Aloha The major function of this position is:
Supervisor and oversee the Accounts Payables team, providing exemplary leadership and setting the tone and standards for team objectives and performance.
To process domestic vendor and supplier invoices and employee expense reimbursements in an effective and efficient manner to ensure Company finances are accurate and up to date.
To ensure vendor, supplier and employee payments are made within established time frames.
To monitor expenditures ensure adherence to Company policies and maintain supporting documentation for all such expenditures and payment disbursements.
To provide customer service to internal departments and employees as well as external parties through receiving, researching and resolving a variety of routine inquiries.
Essential Duties:
Leadership Functions:
Supervise and support the Accounts Payable team, overseeing all daily activities.
First point of contact for Accounts Payable area, including ongoing support, and system related matters.
Approve & track vacation, attendance, tardiness and employee performance issues.
Partner with HR to proactively address performance, attendance or behavioral issues with the team.
Conduct regular department meetings to communicate new developments, encourage employee feedback, coordinate activities, discuss process improvements, and modify procedures.
Set service and productivity KPI's with the Director of Treasury.
Communicate these expectations to the team, provide feedback and coaching when we miss our service deadlines and celebrate our successes when we achieve them.
Responsible for recruitment and onboarding of new employees.
Oversee all new hire training and onboarding of new team members globally, clearly outlining department expectations and standards.
Accounts Payable Functions:
Review invoices submitted for payment for proper general ledger coding and voucher into AP system.
Serve as the AP point of contact for special requests and projects.
Serve as the subject matter expert as it relates to Accounts Payable and Disbursement processes.
Develops, implements, and maintains policies and procedures within the accounts payable functions to ensure adherence to company guidelines.
Lead the annual Form 1099 preparation and filings, with solid working knowledge of US sales and use tax as applicable to vendor invoices.
Process payment proposals, cut checks and remit payments via ACH or wire transfer in accordance with respective payment terms.
Research, analyze, and resolve complex payment and vendor issues.
Clear/correct AP disbursement related bank reconciling items.
Preparation of the Global Cash and Treasury Management reporting used by the Financial Accounting Manager and the Controller to manage cash and borrowing positions.
Administer the cash and treasury functions, globally.
This includes weekly global cash reporting, daily cash reporting, initiating cash movements across entities, entering into foreign exchange currency purchases, bank fee and interest accruals, etc.
Monitor and review payment fraud filter tools and action accordingly.
Maintain outstanding check register.
Review and clear aged items.
Lead program administrator for the corporate credit card program, including training new employee cardholders, monthly interfacing of expenses and reconciliation of card transactions.
Approve specific corporate credit cardholders' monthly transactions/statements.
Conduct periodic audits of employee corporate card expenses for proper documentation.
Month-end accrual entries and account reconciliations.
Administrator for VCS system.
Setup and train new users, project maintenance.
Maintain electronic invoices and/or supporting expense documentation in cloud based filing system.
Handle all e-mail and phone calls from account executives, internal employees and vendors in a timely and professional manner.
Primary point of contact for all domestic AP related audit requests and inquiries.
Prepare miscellaneous desktop deposits.
Provide back up to the Accounts Payable team.
Month-end requirements - Review intercompany balances and reconcile for all DC's on all transactions.
Prepare intercompany invoices for all D.
C.
's and enter into A/P.
Process quarterly transfer pricing entries.
Process DC operating expenses billings with international entities.
Make necessary journal entries at month-end, deposits, reclasses, etc.
Attend applicable A/P seminars as requested.
Assist with any special projects within the Accounting Department.
Qualifications:
As a guide, indicated below is the preferred education and experience for this position:
Associates or Bachelor's degree in Business, Accounting concentration or major preferred.
Previous Supervisory experience preferred In lieu of education, below is the preferred experience for the position:
3-5 years of Accounting experience focused in Accounts Payable area Previous leadership or supervisory experience preferred Listed below are the particular skills preferred for this position:
General accounting knowledge.
Analytical skills.
.
Strong verbal and written communication skills.
Team oriented.
Ability to use financial software programs - SAP experience a plus.
Strong Leadership skills Persistency.
Problem solving skills Attention to detail.
Dependable.
Special Physical Requirements:
Ability to communicate in a variety of business settings.
Ability to utilize a PC.
Microsoft Excel and Word experience.
Ability to sit for long periods of time.
Work Shift:
1st Shift (United States of America) Special Language Requirement (If Applicable):
Recommended Skills Accounting Accounts Payable Analytical Attention To Detail Auditing Communication Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
