ADMINISTRATIVE ASSISTANT I
3.
3 Peoria, IL Peoria, IL Full-time Full-time $5,051 - $7,424 a month $5,051 - $7,424 a month 1 day ago 1 day ago 1 day ago Date:
Jan 19, 2024Location:
Peoria, IL, US, 61614 Job Requisition ID:
25678 Agency:
Department of Public Health Office:
Director's Office Division:
Regional Health Services Posting ID:
06-23-0001 Posted:
1/19/2024 - 2/2/2024 Salary:
$5,051-$7,424/month Job Type:
Salaried Full Time County:
Peoria Number of Vacancies:
1 Plan/BU:
RC028 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification # 06-23-0001 Agency Marketing Statement The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.
With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Position Overview The Illinois Department of Public Health is seeking a highly motivated individual to perform a variety of staff functions as they relate to the management activities for the Peoria Regional Office.
Assures that all office procedures, workflow, controls, etc.
, are functioning properly to ensure effective operations, as well as, maximum utilization of support personnel.
Monitors, evaluates and coordinates regional support staff assignments and operational procedures.
Serves as Random Moment sample liaison for the Peoria Regional Office.
Job Responsibilities 1.
Assists Regional Health Office with management of the regional office.
Recommends and assists in the development of guidelines and plans to improve office operations, i.
e.
, office arrangement, workflow, interoffice communications, personnel problems, etc.
.
Implements and monitors regional policies and procedures on behalf of the RHO, keeping RHO apprized of status.
Provides information and clarification on Department policies, directives and procedures by planning and addressing supervisors meetings, composing memorandums to regional staff, and providing individual consultation to regional staff.
Acts as representative with communications from Department policies, directives and procedures by planning and addressing supervisors meetings, composing memorandums to regional staff, and personnel, local agency administrators, regional personnel and general public, taking action when needed according to regional policies.
Compiles information, prepares reports and composes correspondence for RHO's approval.
Reviews and signs documents for RHO, as directed.
Approves absence slips of regional staff on behalf of RHO.
Keeps RHO informed of problems in the above areas.
2.
Makes the administrative arrangements for Long Term Care Hearings.
As directed by RHO, schedules hearings and issues official documents.
Communicates with interested parties regarding scheduled hearings and interpretation of rules.
Records hearing proceedings and verifies accuracy, completeness and appropriate format of the Transcript of Proceedings.
Transcribes from dictation the complex LTC Involuntary Transfer/Discharge hearings.
3.
Serves as designated lead worker:
Assigns and reviews work Provides guidance and training to assigned staff Advises immediate supervisor regarding performance of staff Job Responsibilities (cont.
) 4.
Directs and coordinates all regional personnel transactions with Central Office for employee job and benefits including new employee orientation and annual and/or periodic staff benefits training.
Coordinates and reviews regional travel vouchers for accuracy and compliance with State policies.
Coordinates regional time reporting system and personal time keeping system.
Represents regional staff for inquiries and communication with Central Office when clarifications are needed.
Coordinates all fiscal transactions for purchasing and payments for goods and services.
Coordinates payroll distribution and employee payroll inquires.
5.
Directs and coordinates the control, assignment, maintenance and inventory of all regional property, equipment, including regional vehicles, supplies, telecommunication system and building maintenance.
Evaluates equipment needs and develops plans for ongoing and future acquisitions, replacements, and surplus.
Coordinates and monitors all mail services, including meter usage, stamps, UPS services and ensuring proper billing accuracies to the region.
6.
Serves as Random Moment sample liaison for the Peoria Regional Office.
Distributes the Random Moment Sample to the appropriate staff and collects them at the appropriate time to send to the Random Moment Coordinator in Springfield.
Job Responsibilities (cont.
) 7.
Serves as LAN Administrator for the regional office PC network.
Provides direction for the regional office PC network.
Provides guidance and support to regional LAN users with network and application problems.
Responsible for adding and deleting users, setting user Id's, security and directory structures on the LAN system.
Maintains LAV fileservers, workstations; serves a contact person between users and Data Processing regarding software, hardware and general system problems in the above areas.
8.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications One year experience assisting with development of guidelines and plans to improve office operations.
One year experience compiling information, preparing reports and composing correspondence.
One year experience implementing and monitoring regional policies and procedures.
One year experience completing and coordinating personnel transactions.
One year experience coordinating fiscal transactions for purchasing and payments for goods and services.
One year experience coordinating inventory of office property.
One year work experience in Microsoft software products including Word, Excel, PowerPoint, etc.
Work Hours:
Monday - Friday 8:
30am to 5:
00pm Work Location:
5415 N University St Peoria, IL 61614-4789 Agency Contact Email:
email protected Phone #:
217-785-2031 Job Family:
Office & Administrative Support Job Type:
Full-time Pay:
$5,051.
00 - $7,424.
00 per month
Benefits:
401(k) Dental insurance Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Peoria, IL:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Peoria, IL Peoria, IL Full-time Full-time $5,051 - $7,424 a month $5,051 - $7,424 a month 1 day ago 1 day ago 1 day ago Date:
Jan 19, 2024Location:
Peoria, IL, US, 61614 Job Requisition ID:
25678 Agency:
Department of Public Health Office:
Director's Office Division:
Regional Health Services Posting ID:
06-23-0001 Posted:
1/19/2024 - 2/2/2024 Salary:
$5,051-$7,424/month Job Type:
Salaried Full Time County:
Peoria Number of Vacancies:
1 Plan/BU:
RC028 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification # 06-23-0001 Agency Marketing Statement The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.
With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Position Overview The Illinois Department of Public Health is seeking a highly motivated individual to perform a variety of staff functions as they relate to the management activities for the Peoria Regional Office.
Assures that all office procedures, workflow, controls, etc.
, are functioning properly to ensure effective operations, as well as, maximum utilization of support personnel.
Monitors, evaluates and coordinates regional support staff assignments and operational procedures.
Serves as Random Moment sample liaison for the Peoria Regional Office.
Job Responsibilities 1.
Assists Regional Health Office with management of the regional office.
Recommends and assists in the development of guidelines and plans to improve office operations, i.
e.
, office arrangement, workflow, interoffice communications, personnel problems, etc.
.
Implements and monitors regional policies and procedures on behalf of the RHO, keeping RHO apprized of status.
Provides information and clarification on Department policies, directives and procedures by planning and addressing supervisors meetings, composing memorandums to regional staff, and providing individual consultation to regional staff.
Acts as representative with communications from Department policies, directives and procedures by planning and addressing supervisors meetings, composing memorandums to regional staff, and personnel, local agency administrators, regional personnel and general public, taking action when needed according to regional policies.
Compiles information, prepares reports and composes correspondence for RHO's approval.
Reviews and signs documents for RHO, as directed.
Approves absence slips of regional staff on behalf of RHO.
Keeps RHO informed of problems in the above areas.
2.
Makes the administrative arrangements for Long Term Care Hearings.
As directed by RHO, schedules hearings and issues official documents.
Communicates with interested parties regarding scheduled hearings and interpretation of rules.
Records hearing proceedings and verifies accuracy, completeness and appropriate format of the Transcript of Proceedings.
Transcribes from dictation the complex LTC Involuntary Transfer/Discharge hearings.
3.
Serves as designated lead worker:
Assigns and reviews work Provides guidance and training to assigned staff Advises immediate supervisor regarding performance of staff Job Responsibilities (cont.
) 4.
Directs and coordinates all regional personnel transactions with Central Office for employee job and benefits including new employee orientation and annual and/or periodic staff benefits training.
Coordinates and reviews regional travel vouchers for accuracy and compliance with State policies.
Coordinates regional time reporting system and personal time keeping system.
Represents regional staff for inquiries and communication with Central Office when clarifications are needed.
Coordinates all fiscal transactions for purchasing and payments for goods and services.
Coordinates payroll distribution and employee payroll inquires.
5.
Directs and coordinates the control, assignment, maintenance and inventory of all regional property, equipment, including regional vehicles, supplies, telecommunication system and building maintenance.
Evaluates equipment needs and develops plans for ongoing and future acquisitions, replacements, and surplus.
Coordinates and monitors all mail services, including meter usage, stamps, UPS services and ensuring proper billing accuracies to the region.
6.
Serves as Random Moment sample liaison for the Peoria Regional Office.
Distributes the Random Moment Sample to the appropriate staff and collects them at the appropriate time to send to the Random Moment Coordinator in Springfield.
Job Responsibilities (cont.
) 7.
Serves as LAN Administrator for the regional office PC network.
Provides direction for the regional office PC network.
Provides guidance and support to regional LAN users with network and application problems.
Responsible for adding and deleting users, setting user Id's, security and directory structures on the LAN system.
Maintains LAV fileservers, workstations; serves a contact person between users and Data Processing regarding software, hardware and general system problems in the above areas.
8.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications One year experience assisting with development of guidelines and plans to improve office operations.
One year experience compiling information, preparing reports and composing correspondence.
One year experience implementing and monitoring regional policies and procedures.
One year experience completing and coordinating personnel transactions.
One year experience coordinating fiscal transactions for purchasing and payments for goods and services.
One year experience coordinating inventory of office property.
One year work experience in Microsoft software products including Word, Excel, PowerPoint, etc.
Work Hours:
Monday - Friday 8:
30am to 5:
00pm Work Location:
5415 N University St Peoria, IL 61614-4789 Agency Contact Email:
email protected Phone #:
217-785-2031 Job Family:
Office & Administrative Support Job Type:
Full-time Pay:
$5,051.
00 - $7,424.
00 per month
Benefits:
401(k) Dental insurance Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Peoria, IL:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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